Approaching employer deadlines P60, P11D and P11D(b)

After the conclusion of the tax year, employers have specific obligations to fulfill by providing necessary information to both employees and HMRC regarding pay, deductions, taxable expenses, and benefits. It is crucial to adhere to the following key dates and reporting requirements:

Important dates

  • Employees must receive their P60 for the 2022/23 tax year by May 31, 2023.
  • Notification of any payrolled benefits must be given to employees by June 1, 2023.
  • Forms P11D and P11D(b) for the 2022/23 tax year must be filed by July 6, 2023.
  • Employees must receive a copy of their P11D or details of their taxable benefits and expenses by the same date.

Here are the nature of the reporting obligations explained

Certificate of pay and tax deducted (P60)

By May 31, 2023, employers must provide a P60 to all employees who were on the payroll as of April 5, 2023. The P60 serves as a certificate illustrating the employer’s pay and deductions for the 2022/23 tax year. It encompasses details of pay and tax deductions from any previous employment during the tax year, current employment, and the overall figures for the tax year. Additionally, it reflects National Insurance contributions made by the employee, any statutory payments received, and deductions such as student loan or post-graduate loan repayments. Generating the P60 through payroll software is customary, and it can be provided to employees electronically or in paper format. If an employee left before April 5, 2023, a P60 is not necessary as their pay and tax deductions are documented in the P45 provided to them upon departure.

Payroll benefits

In the case of payrolled benefits provided to employees throughout the 2022/23 tax year, details of these benefits must be communicated to each employee by June 1, 2023. It is essential to include the taxable amount of the benefit when providing this information, which can be done via email, letter, or on a payslip.

Form P11D

A Any taxable benefits and expenses provided to employees in the 2022/23 tax year that were not payrolled need to be reported to HMRC using Form P11D by July 6, 2023. Additionally, employees must receive a copy of their P11D or the information contained within it by the same date. Please note that paper P11Ds are not accepted by HMRC for the 2022/23 tax year, so filing must be done online. If you have 500 or fewer P11Ds to file, you can utilize HMRC’s PAYE Online Service or a commercial software package. However, if you need to file more than 500 P11Ds, a commercial software package is mandatory.

Form P11D (b)

Form P11D(b) serves as a declaration confirming the filing of all required P11Ds and acts as your Class 1A National Insurance return. Filing the P11D(b) must be completed by July 6, 2023, using either PAYE Online or commercial software. Even if you have no P11Ds to submit due to payrolling all taxable benefits and expenses provided to employees in 2022/23, a P11D(b) must still be filed.

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